How to Make a Powerpoint Smaller to Upload
Considering that Microsoft PowerPoint presentations are mostly accompanied with tons of images, gifs, embedded videos, charts, graphs, and other content, it's no surprise that y'all get some pretty large files. Here are a few steps you tin can accept to reduce a presentation's file size.
Big files can be annoying. They take up loads of precious disk space, slow down playback operation, and tin can cause emails to bounce back due to exceeding the file size limit. You can foreclose all of these things past reducing the file size of your presentation.
We've mentioned it before, but the offset affair you'd recall of when considering file size reduction is images—and for a good reason. Image files can be quite large. There are steps y'all can accept to reduce the size, such as compressing the images in the presentation. If you suspect the reason your PowerPoint file is and so big is due to images, then be sure to read the article we've written on how to reduce the size of Office documents that contain images.
RELATED: How to Reduce the Size of a Microsoft Discussion Certificate
We do have some boosted tips to add if you followed these steps but still need to reduce your presentation'south file size.
Catechumen Your Presentation to the PPTX Format
Microsoft released the PPTX format in Office 2007. Still, it's non uncommon to see PPT files floating effectually. So what's the difference between a PPT and PPTX file? The PPTX version compresses all of the content within the presentation. If you lot have a PPT file and convert it into a PPTX file, yous'll notice a decrease in the file size.
Converting the file is equally simple equally pressing a push and choosing the file type. Go ahead and open your PPT file, head over to the "File" tab, so click "Catechumen."
Windows File Explorer will announced. You'll notice the Salve Equally type is set up as "PowerPoint Presentation." This is the PPTX file type. Click "Save."
Your PPT file will at present be converted to a PPTX file. Equally yous can encounter, the size of the file has been reduced.
HTG Presentation 2 is our PPT file, and HTG Presentation 3 is our PPTX file. Merely converting the file type reduced the size past 335 KB.
While this isn't a breathtaking drib in file size, we managed to reduce a Give-and-take document file size from 6,001 KB to 721 KB. It all depends on what's inside the file. With any luck, this will be the only step you need to have. If non, keep reading.
Insert Your Pictures—Don't Copy and Paste
It's tempting to copy and paste an image in PowerPoint instead of using the insert function. This won't be an consequence if yous're non concerned near file size, but if yous are, and then beware of copy and paste—it may reformat your image to BMP or PNG. Why is this an issue? Both of those file formats are larger than JPG.
You can see in the to a higher place screenshot that the PNG file is 153KB compared to the 120KB JPG file of the same image. Each fourth dimension you copy and paste a JPG file to PowerPoint, and it gets converted to PNG, you're adding a fleck of unnecessary file size to the presentation. Using the insert office will ensure your images are inserted as intended.
Do Image Edits in an Image Editor—Not in PowerPoint
When you insert an image in PowerPoint, it's all-time to make certain that it doesn't need any edits. If it does require edits, y'all're improve off doing information technology in an image editor. Why? When you apply PowerPoint to edit your prototype, it stores all of those edits as part of the presentation. For example, when you change an epitome to blackness and white, PowerPoint retains the full-color prototype as well. That's a lot of extra bites being stored.
If y'all don't have an image editor (you do) or you just must use PowerPoint, be sure to tell PowerPoint to discard all of that backlog data saved from the edits. It won't salvage y'all as much space as working in a dedicated editor, only information technology will assist.
Compress All of the Images in Your Presentation
You can shrink images in PowerPoint ane at a time or all at once. If you're looking to practice the latter, hither'southward how.
Open your presentation, head over to the "File" tab, so select "Save As" in the left-hand pane.
Side by side, select "More Options," which you'll find under the surface area where you would name your file and choose the file type.
The "Salve As" window will appear—this time with a few actress options available to yous. Next to the "Relieve" button, click "Tools."
In the drop-down card that appears, select "Compress Pictures."
The "Shrink Pictures" window will appear. Hither, you can choose the resolution type of the images (based on PPI) in the presentation. You'll likewise find that you're not able to select the "Apply just to this picture" option in the "Compression Options" group. That's because, due to the way we accessed this tool, this option isn't bachelor.
Note:If you do want to compress a single picture show, select information technology and then head to Picture Tools Format > Compress Pictures.
Once you're happy with your selection, click "OK."
Be sure to save your presentation later.
Don't Utilise Embedded Fonts
We go why y'all might want to embed fonts—y'all might be making a Star Wars themed presentation and, every bit a result, anyone yous may be sharing the presentation with is not likely to take those special fonts available to them. Embedding the fonts in your presentation could prevent issues downwardly the line, but it comes at the cost of increased file sizes.
In full general, unless you are sure you need to display a particular font, we recommend turning off font embedding.
Head over to the "File" tab and select "Options" at the bottom of the left-mitt pane.
On the "Save" tab, untick the "Embed fonts in the file" checkbox and and then click "OK."
We saved a copy of our presentation with all fonts embedded, without fonts embedded, and with only the fonts used in the presentation embedded. Look at the difference if file sizes:
Convinced yet?
Link to Files Instead of Embedding Them
Consider the deviation in file size if you embed an unabridged YouTube video in your presentation instead of linking back to it. Embedding an unabridged video volition significantly increment the size of your presentation. There are certainly some valuable benefits when embedding a file vs. linking to it (such equally when the recipient might not take internet access to play the video), only if the file size is an issue, just don't practise information technology.
Don't Store a Thumbnail for the Presentation
Fashion back when Office let you relieve thumbnail images of your presentation then that you could get a sneak preview of the file when searching for information technology in File Explorer. Windows has grown to be more sophisticated, then information technology no longer requires the help of Office applications to practise this. Simply, the pick is nevertheless available.
Nosotros ran a little test to see the divergence in file size with and without this selection enabled. Here are the results:
With the thumbnail option enabled, our file size was 2,660 KB. Without the pick enabled, the file size was reduced to two,662 KB, saving a total of seven KB.
This is a pretty small salve, simply when we tested it with a Discussion document, the divergence was significant, showing 721 KB without the option enabled, and 3,247 KB with the pick enabled.
While this is a big gap between applications and information technology's not exactly clear why the difference is and then big, information technology'due south still an option worth exploring. To disable the characteristic, open your presentation, head over to the "File" tab, and then select "Backdrop" plant on the right-hand side, and then "Avant-garde Properties."
You'll now be in the "Summary" tab of the "Properties" window. At the bottom of the window, uncheck the box adjacent to "Save preview motion picture," and then click "OK."
Remove Personal and Hidden Data from Your Presentation
Microsoft Office volition store your personal information (such as author proper noun) and hidden properties within your presentation. Getting rid of this information can save you a bit of space.
Open your presentation, head over to the "File" tab, select the "Check for Issues" option, then select "Inspect Document."
The "Document Inspector" window will appear. Make sure the "Certificate Backdrop and Personal Information" box is checked, and then click "Inspect."
In the next window, select "Remove All." The information will now be removed, saving y'all a few KB of space.
Turn Off AutoRecover
We don't necessarily recommend this, and it should only be used as a last resort effort. AutoRecover is an essential tool in Office, and if you've e'er lost a document before saving, and so y'all sympathize precisely what we mean.
Each time Part uses AutoRecover, it adds a niggling to the size of the file. To turn AutoRecover off, head over to the "File" tab and select "Options" found at the lesser of the left-hand pane.
In the "Save" tab of the "Options" window, uncheck the box next to "Relieve AutoRecover information always twenty minutes."
If you save and exit out of the presentation immediately, you won't notice a difference. Over time though, as you continue to progress through the presentation, the AutoRecover feature volition add KB to your file.
Re-create Everything Into a New Presentation
While yous're creating your presentation, PowerPoint will save various things in the groundwork to assist you out. We've mentioned how to turn off a lot of these features, delete information PowerPoint saves, and so on, simply there'southward always a chance something slipped through the cracks, and PowerPoint stored some information you don't need. Copying your content over to a new presentation may be a good solution to the problem.
This may exist a flake of a hassle though as, with PowerPoint, you lot'll demand to copy and paste each slide (and principal slides). Once you practise though, the new presentation won't have whatsoever of the previous background saves, AutoRecover information, or previous versions of the file. As a result, you should run across a change in file size.
While we can't tell you lot exactly how much this volition reduce your file size since each presentation volition be different, it's worth a shot.
A Possibility: Unzip the Presentation and Compress Information technology
As nosotros mentioned earlier, a PPTX file is a compressed file (which is why the size is much smaller than an old-school PPT file). This means you can open it with a tool such as 7-Zip or WinRar, extract all the files from your PPTX, add together them to a compressed archive, and then rename the archive to a PPTX file extension.
We had some bug hither, though.
In Rob's testing with his Discussion certificate, it successfully reduced the size of the file from 721 KB to 72 KB. Nevertheless, information technology corrupted the file in the process. In my testing with my 2,614 KB file, it didn't corrupt it, only information technology merely reduced it to 2,594KB—a total of just 20 KB. We're unsure what'southward at play here, so if y'all desire to give this a go, be certain to accept a backup re-create of your file before doing so.
That'due south all the tips we've got for reducing the size of your PowerPoint presentation. We're always looking for new and interesting means to reduce the size of our files, so if you lot have any tips, allow us know in the comment section, and we'll be happy to test them out!
Source: https://www.howtogeek.com/424648/how-to-reduce-the-file-size-of-a-powerpoint-presentation/
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